AI Appointment Booking
Turn conversations into confirmed meetings instantly with AI Agents that sync directly to your calendar.
Stop the "When are you free?" Tag
Your customers live in the moment, and they want to book appointments instantly without waiting for an email reply. OrelFlow’s AI Agents eliminate the tedious back-and-forth of scheduling by handling the entire booking process directly inside WhatsApp, Instagram, or WebChat.
Powered by OpenAI and Gemini, our agents understand natural language. A customer can say, “I need a demo next Tuesday morning,” and the AI understands the intent, checks availability, and offers precise slots immediately. It feels like a human conversation, but with the speed of automation.
This isn’t just a rigid form; it handles context effortlessly. Whether your client prefers text or sends a voice note, our AI (integrated with ElevenLabs) interprets the request and secures the booking 24/7, ensuring your calendar fills up even while you sleep.
Seamless Calendar Sync (Google & Zoho)
OrelFlow doesn’t just chat; it connects deeply with your business tools. We offer native 2-way synchronization with Google Calendar and Zoho Calendar. This means the moment a slot is booked via chat, it is instantly blocked on your personal or team calendar, preventing any risk of double-booking.
If you manually add a meeting to your Google Calendar, the AI Agent instantly knows that slot is no longer available. You maintain full control over your schedule while the AI acts as your tireless secretary, managing time zones and availability rules automatically.
For larger teams, OrelFlow supports “Round Robin” assignment. If you have five sales agents, the AI can distribute bookings evenly among them or check the collective availability to find the first open slot, ensuring your team runs at maximum efficiency.
Qualify Leads Before You Meet
Not every appointment request is a good use of your time. With OrelFlow’s Visual Flow Builder, you can design intelligent qualification workflows that run before the booking option is presented. Ensure you only speak to high-value prospects who meet your specific criteria.
Using our drag-and-drop interface, you can set up nodes to ask about budget, timeline, or project scope. If the lead fits your profile, the AI hands over the calendar link or books the slot directly. If they don’t qualify, the AI can politely steer them toward self-help resources or a different team.
This integration of Logic + AI + Scheduling transforms your booking system from a simple calendar tool into a powerful revenue generation engine. You get better meetings, higher conversion rates, and zero time wasted on unqualified leads.
Features of our AI Appointment System
Natural Language Scheduling Customers can book using conversational phrases like “next Monday afternoon” or “tomorrow after 3 PM.” The AI parses this naturally without requiring clunky date-picker forms.
Smart Time Zone Detection Operating globally? OrelFlow automatically detects the customer’s location and converts available slots to their local time zone, eliminating confusion and missed meetings.
Voice Note Booking Leveraging ElevenLabs integration, our AI can listen to incoming WhatsApp voice notes requesting appointments and respond with text or voice confirmations instantly.
Automated Reminders Reduce no-shows by up to 80%. Automatically send WhatsApp or SMS reminders 24 hours and 1 hour before the scheduled meeting, with options to confirm or reschedule.
Round-Robin Routing Perfect for sales teams. Automatically distribute incoming appointment requests across multiple team members’ calendars to ensure fair workload distribution and faster response times.
Rescheduling & Cancellations Allow clients to manage their own appointments. A simple text command like “Reschedule my meeting” triggers the AI to find a new slot and update your Google/Zoho calendar instantly.
Omni-Channel Availability One booking engine, everywhere. Enable appointment booking simultaneously on WhatsApp, Instagram DM, Facebook Messenger, and your Website Widget using a single unified flow.
Post-Meeting Automation The workflow doesn’t end at the booking. Trigger automated follow-ups, Thank You messages, or feedback surveys immediately after the meeting time concludes.
